How you track and maintain your applicant data has a direct correlation on the results of your impact ratio analysis which is conducted in order to identify any potential areas of concern with regard to the selection rate of a particular group (females, males, minorities, or non-minorities). It is critical to be able to distinguish between applicants and job seekers in order for the results of your impact ratio analysis to be meaningful. If any of your data is incomplete, inaccurate, or falls outside of the appropriate date range, this will result in a faulty analysis and will negatively impact you in the event of an OFCCP audit which could lead to administrative and/or financial penalties.OFCCP’s Definition of an Internet Applicant:
- The individual submits an expression of interest in employment through the Internet or related electronic data technologies
- The contractor considers the individual for employment in a particular position
- The individual’s expression of interest shows that the individual possesses the basic objective qualifications for the position
- The individual does not withdraw from consideration prior to receiving an offer of employment
Who is Included in an Impact Ratio Analysis:Only individuals who meet the OFCCP’s definition of an applicant as outlined above are included in an impact ratio analysis. Based on the OFCCP’s definition, job seekers who are not qualified for the position they applied for, withdrew themselves from the selection process, were not considered because their application/resume was not reviewed, or applied to a position that was cancelled/closed are not considered applicants and are not included in an impact ratio analysis.How This Relates to Your Applicant Flow Data:The dispositions assigned in your applicant flow data should clearly identify which individuals meet the definition of an applicant and are considered applicants vs. those individuals who do not meet the definition of an applicant and are considered job seekers. This will determine who will be included in the analysis. If your applicant flow data does not accurately identify who is considered an applicant, the results of your impact ratio analysis will be inaccurate and meaningless.Analyzing, tracking and maintaining your applicant data can be overwhelming. If you need assistance with your applicant data contact Career Resources at firstname.lastname@example.org.