Do I Have any Obligations as a Federal Contractor to Notify Vendors or Sub-contractors of any Affirmative Action Responsibilities?

As a federal contractor, you must notify your subcontractors, vendors, and suppliers that you are a federal contractor/subcontractor and that they may need to comply with Executive Order 11246. This notification must be completed on an annual basis – the OFCCP may request documentation demonstrating that you have sent the notification letters annually to subcontractors, vendors, and suppliers during an audit. An example of the language that could be used for the annual notification letter is as follows:

(Company name) is a federal contractor (or subcontractor) and complies with the following affirmative action regulations:

  • Executive Order 11246, as amended (41 CFR chapter 60)
  • Section 503 of the Rehabilitation Act of 1973, as amended (41 CFR 60-741)
  • Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 USC §4212 (41 CFR 60-300)

 In compliance with these regulations, (Company Name) hereby notifies you that as our subcontractor, vendor, or supplier, your organization may also be subject to the regulations outlined above.The equal employment opportunity clauses set forth in 41 CFR §60-1.4(a), 41 CFR §60-300.5(a) and 41 CFR §60-741.5(a) are included by reference into all of the transactions between our companies.We appreciate your cooperation in our effort to fully comply with these federal requirements.

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